Who Do You Think You Are? Encyclopedia of Genealogy (9 page)

‘Ask yourself why the document was created, and what information it was originally intended to provide.'

A good example is the search for a relevant death duty register (described in
Chapter 8
). Initially, they were created to provide information about the estate of a deceased person so that tax could be levied; but family historians now use them to track down the place where the will was registered, or to obtain further information about some of the beneficiaries in the will. At first glance, the notation used in the death duty register can be confusing or hard to read. Closer inspection, coupled with information contained in the accompanying research guide provided by The National Archives (where the records are stored) makes it easier to decipher the content of the document and allows you to extract the necessary data from the various sections of the register. This can then be used to find the will, and work out where some of the beneficiaries named in the will were living.

When you start working in an archive for the first time, you'll need to be properly prepared. As well as following the above steps to locate an archive, locate documents within the archive, and ensure you interpret
them correctly, you will also need to devote some time to the way you record and write up your findings. Here are some tips to help you.

Good note taking is an essential part of your research. If you spend a whole day in an archive, you could be wasting your time if you do not bother to record the exact searches you did, which indexes you looked at, the references of the documents you examined, what information these documents contained, and the names of any books you took copies from. You will find that the next time you go to the archives you will more than likely end up redoing searches you have already conducted simply because you cannot be sure whether you have done them or not.

‘
Good note taking is an essential part of your research. Record the exact searches you did, which indexes you looked at, the document catalogue references and the information those documents contained.'

You should establish a way of recording the parish register, civil registration and probate searches you have completed so that you know exactly which parishes, years and quarters you have looked at in case you need to extend these searches at a later date. Decide on a note-taking system that works for you. Most people use abbreviations for the terms that are repeated often throughout their work. You will probably find the abbreviations used in many family trees (see
Chapter 2
) are handy to learn. However, consistency in the way you write your notes is important so as not to confuse yourself. For example, if you start using ‘b.' to indicate ‘born', you should then decide on another abbreviation for ‘baptized' and ‘buried' – don't use ‘b.' for all three as you will soon get confused!

Some people prefer to take a laptop with them to the archives so they can type their notes straight into electronic form. But there will be occasions when a laptop will not be allowed in certain areas of an archive, so be prepared for this. You should always have a set of notes, whether written or electronic, which you can take into the archives with you to work from. Keep hold of your research plans and ensure you record how much of it you achieved so that you know how much you need to do on your next visit. Date your notes so that you can keep a chronological track of your progress and can work from the most recent set of notes, and record the name of the archive you visited to avoid confusion, just in case two archives use a similar referencing system for their documents.

When you are taking notes it is important to record the source of absolutely everything, whether it is a person, an archive, a website or a book. When writing document references be sure to include the exact page and folio numbers where you found the correct entry so that you
can find it again easily if you need to, even the line on which it was written. If you consult a document that turns out to be of no use, make a note of this so that you do not go back to it again.

Secondary sources also contain valuable information for family historians, so when you take a photocopy from a book or write out a paragraph from it, record its full title, the author's name, the publisher and year of publication, which should be found on the inside cover, as well as the relevant page numbers. Recording the year of publication for books will be surprisingly useful to your research. You may find a fascinating paragraph in a local history book describing the house your ancestors used to live in, but if you don't bother to look at when the book was published you won't be able to put that description into its own historical context. Many history books were published in the nineteenth and early twentieth centuries, a lot of which are still in our libraries today, and their descriptions of events and places will differ from those of more recent authors.

‘It is important to distinguish between evidence and analysis in your notes, otherwise mistakes will start to creep into your work.'

It is important that your notes distinguish between what is evidence and what is analysis. When you return to your notes at a later time, perhaps to type them up or to remind yourself what you found on your last visit to the archives, you need to be able to rely on them. Therefore, if you transcribe a passage from an original document, put that paragraph in speech marks so you know that was what was written word-for-word. If there are any phrases you are unsure of put them in square brackets, because assuming the meaning of a few words could alter the entire context of a piece of text. Anything you have scribbled down as presumption, analysis or ideas should be labelled clearly as being so, because these opinions may change as you find more documents. You want to avoid confusing fact with ideas, otherwise mistakes will start to creep into your work.

A genealogy project produces an enormous amount of paperwork, from your research notes and photocopied documents to the photographs you find and the family papers your relatives give you. Sooner rather than later you will undoubtedly find that you don't know what to do with it all! It is very tempting to just pile it all into a big box and hide it under the bed, but that would be a huge shame after all your hard work, not to mention that it makes finding documents and notes you need to work from a bit of a nightmare.

There are various filing systems you can adapt to suit your own
purposes. It is worth investing in a decent expandable file with plenty of dividers and labels. And you may prefer to showcase some key documents in a portfolio file to keep them pristine. There are many ways of organizing your paperwork. You might want to classify your notes alphabetically by surname, or perhaps keep all the notes from one archive visit together, but it does help to keep copies of original documents together with the relevant notes. It can be useful to separate your notes for each side of the family, and then by surname and branch, especially if the same surname appears in two different branches.

If you are looking after original documents on behalf of your family, it is important to keep them away from heat, damp and direct light to prevent them from deteriorating. Where possible original documents, particularly photographs, should be stored in strong, acid-free boxes, but if you do decide to keep them in a plastic folder with the rest of your notes, you should place each document inside two thin sheets of acid-free paper to prevent the plastic from damaging them. There are companies that advertise in family history magazines or that can be found online who specialize in products that preserve fragile documents for family historians. If you are unsure, have a chat with your nearest archivist for further advice.

If you have a computer, you may want to consider typing up your notes so that you can create a new folder for each surname. It does help to keep the paper copies of your notes, though, in case you need to take them with you on a future visit to an archive. If you do opt for keeping an electronic record of your research, it's handy to have one central document that compiles all of your notes, with references to where each piece of information comes from.

There is a multitude of genealogy software packages on the market with the aim of making this easy to do. They also enable you to organize the data you enter into different styles of family trees, charts, reports and indexes, which is almost impossible to do if you are just using a word-processing package. If you choose the right type of genealogy software, you will find that you can not only use it to store all your research, including a fact file of each individual linked up with images of photos and documents, audio recordings of interviews with family members, family holiday videos, and notes about the sources you have found, but you can simultaneously do some of your research online by connecting to genealogy websites that are compatible with your chosen software and migrate the online records you find into your family file. Don't be scared to invest in a package to play around with, and learn how to get the most out of it as you go along.

The tips, hints and advice in this chapter will help you to achieve far more when you actually start looking for documents, and to make the most of your time in archives and research institutions. We also introduce the amazing array of resources now available online, give some advice about the pitfalls of Internet research, and what to do when you get stuck with your research and need a little shove in the right direction.

However, before you start worrying about where to look for help, here are a few useful tips to help you avoid making mistakes in the first place!

There is nothing more exasperating than spending several hours in an archive and a small fortune on certificates only to realize you've been following the wrong branch of people, simply because a small mistake was made early on. This can easily happen if you don't order every registration certificate for a person and ensure each name, date, place and occupation on your family tree is substantiated with as much documentation as possible.

Cross-referencing sources is essential, but if you cannot find conclusive evidence then do not just assume that links to earlier generations
are correct, even if they look likely. Just because the name and date appear to be right doesn't mean you've found the right person.

Question the evidence

When researching Ian Hislop's family tree, two people called Murdo Matheson were found living at the same time, in the same place, and who joined the same regiment in the late eighteenth century. Painstaking research was required to work out which Murdo Matheson was related to Ian, only solved by comparing the clasps on a medal awarded to Ian's relative, which had been passed down through the family, with the movements of each battalion and therefore eliminating the ‘wrong' one
.

If you have run into problems, leave that branch for the time being and keep pushing back on neighbouring branches that might give you more clues. For example, it is possible to link witnesses' names on a marriage certificate to family members who appear on earlier census returns to strengthen the case that you have found the right person, and therefore help you to fit the jigsaw together.

Where possible try to locate more than one source to corroborate information you have already found. If you discover that there is no concrete evidence whatsoever to verify a link, make a list of all the circumstantial evidence that led you to your initial assumption, and continue forward, making a note that you have not found firm supporting documentation.

‘
Try to locate more than one source to corroborate information you have already found
.'

You should always question the reliability, or at the very least the historical context, of every document you encounter. Primary evidence can contain errors, but if you have enough different sources available so that you can compare the vital details for each ancestor, then you should be able to work out which sources are accurate by a process of elimination. For example, census returns can sometimes give the wrong ages and can contain misspellings if names have been inaccurately transcribed from the original forms. Death certificates are also known to contain mistakes, especially if a young and distant relative, or doctor who was unsure of the facts, registered the death.

Our ancestors were prone to stretching the truth when asked about their age, or were themselves unsure of their own year of birth in times when paperwork and the process of filling out forms was far less common than it is today, which can explain discrepancies between a birth certificate and an age given on the same person's marriage certificate. Any evidence of our ancestor's existence is important, but you should be cautious when using this evidence.

Simple mistakes are easy to avoid just by staying focused and alert. Keep checking the exact spelling of the names you are searching for so that you don't waste half an hour looking for the birth of James John Clark, when it should have been John James Clarke. And it might sound
obvious, but you'd be surprised how easy it is to confuse the marriage indexes for the birth indexes, so always double-check you are looking at the right set of documents.

… avoid annoying mistakes

1.
Double-check each fact; don't assume it is right

2.
Corroborate each source with another if possible

3.
Beware! Primary documents contain mistakes

4.
Double-check name spellings

Don't be afraid to look for short cuts – they can save you enormous amounts of time and money! Here are a few places you can investigate to see if someone has done some work on your family tree already.

Part of your initial research should include checking whether any part of your family tree has already been published or recorded. One of the best places to start looking is the Society of Genealogists (SoG), one of the country's premium research institutions. The SoG is based in Clerkenwell, London, and for an annual fee you can access its impressive research library as well as copies of key datasets, attend lectures, seminars and workshops, and examine their extensive collection of manuscripts. Further information about the SoG can be found from their website, www.sog.org.uk.

Among the SoG's records are pre-researched family trees, pedigrees and associated research notes left by family historians in the past who wanted to share their work with others. You check the SoG's online catalogue at www.sog.org.uk/sogcat/access to see if your surname is listed. And don't forget, it is also worth asking at your local studies centre or county record office to see whether they have copies of pedigrees deposited by other local researchers.

‘
It's worth asking at your local studies centre or county record office to see if they have copies of pedigrees deposited by other local researchers
.'

If you suspect – or even know – that you have blue-blooded relatives, then one of the volumes that publish pedigrees of the aristocracy will be of use. Surprisingly, this is more likely than it sounds, given that many aristocratic families can trace their lineage back hundreds of years, and as each new generation is born, the distribution of wealth and status thins out among the younger branches. You may not realize at the start of your journey that one branch has noble roots, in which
case it will probably not become apparent until you have been investigating your genealogy for a while.

Alternatively, if there is a family story that a certain ancestor was descended from a specific duke or lord, then it is worth tracking down the pedigree of that family to see if it could link in with your own research at some point in time.
Burke's Peerage and Baronetage
and
Burke's Landed Gentry
have recorded the genealogies of titled and landed families throughout the United Kingdom and Ireland for over 175 years. Their content includes information on the extended family and deceased distant relatives of each noble name.
Debrett's Peerage and Baronetage
has been published since 1802, and is sometimes considered to be more dependable because it does not rely so heavily on information obtained from the family in the way
Burke's
does. On the other hand,
Debrett's
contains far less information about extended branches, preferring to concentrate on direct ancestors, descendants and living relatives.

Both publications are regularly updated and most libraries and archives have copies of these volumes, which include editions detailing the ancestry of extinct titles as well. Alternatively, you can purchase a subscription to browse the database of entries in
Burke's
from the website www.burkespeerage.com. If you do manage to trace a line of your tree back to a titled family, then you can also look them up in
The Complete Peerage
by George Edward Cokayne, copies of which are held on open shelves at the National Archives in Kew and at other notable research centres.
The Complete Peerage
cites all of its sources and gives a bit of background about some of the more distinguished characters, such as their involvement in certain battles; however, it only follows the direct line of heirs.

In addition to the popular pedigree publications mentioned above, there are plenty of other editors who have printed pedigrees throughout the last few centuries, although these volumes are generally less well known because they are no longer in print. Check the shelves of your local library and archives for these. You may also find that a local historian has published genealogical records for families who lived in your local area.

There are some indexes to published pedigrees arranged by surname so that you can locate the relevant books that may contain information about your family tree. These are:

•
 
The Genealogist's Guide
by G.W. Marshall of 1903; indexes a large number of pedigrees published between 1879 and 1903

•
 
A Genealogical Guide
by J.B. Whitmore, published in 1953; continues this cataloguing for pedigrees published between 1900 and 1950

•
 
The Genealogist's Guide
by G.B. Barrow, published in 1977; for pedigrees published between 1950 and 1975

•
 
A Catalogue of British Family Histories
by T.R. Thomson; the most recent index for pedigrees, published between 1975 and 1980

It is highly worthwhile consulting these indexes for all of the surnames in your family tree, and continually referring to them as you find new names. Copies are held at most major libraries and archives.

The College of Arms, located in central London, has records of the visitations conducted by royal heralds in the sixteenth and seventeenth centuries. They were sent out by the Crown to review the claims of families whose status gave them rights to bear a coat of arms each time a new generation was born. (This need to check the family trees of the nobility became increasingly important after the English Civil War, 1642–46, at which time illegitimate claims were made to some titles.) Heraldry, or the system of displaying personal symbols on shields such as coats of arms, is of great use to family historians because of its hereditary nature. Heralds kept pedigrees of the families that were entitled to bear coats of arms so that they had a record of the line of descent the coat of arms could be passed down, which was usually to the male heir. Since the cessation of heraldic visitations, the College of Arms has been responsible for issuing coats of arms and holds updated copies of pedigrees for many distinguished families from around the British Isles. You can visit their website at www.college-of-arms.gov.uk to find out more about their history and the services they provide.

The College of Arms' records can only be searched by members of staff, who are still known as heralds today. However, Frederick Arthur Crisp and Joseph J. Howard published a series of pedigrees based on the heralds' visitations that
include twentieth-century descendants, entitled
Visitation of England and Wales
and
Visitation of Ireland
. In addition, in 1952 Sir Anthony Richard Wagner released
The Records and Collections of the College of Arms
, which may be worth consulting if you believe a branch of your family may have been entitled to bear a coat of arms at one time.

For those of us who are not so lucky as to have had our family history already published, it is worth scouring the many genealogy websites that enable researchers to share their family trees online. As has been explained in
Chapter 2
, there are many websites where you can upload your tree as you go along, including www.genesreunited.co.uk, www.ancestry.co.uk and www.myheritage.com, so why not use these resources to find out if there is somebody else out there looking for some of the same ancestors as you? Many of these sites allow you to search their database of records for free simply by entering the name of a particular ancestor you would like to find. Usually you will be provided with a limited amount of detail about all the people in the database that match your criteria, and if you subscribe to the website you can email other users who seem to be researching the same people to ask their permission to view their research in full. Some websites provide free access to other people's online pedigrees, such as http://familysearch.org and www.genealogy.com.

The Guild of One-Name Studies is an organization that supports researchers keen to investigate the origin of a particular surname. Its members are interested in everybody who has the surname they are studying, though they might restrict their study to a certain geographical area, which means they are not looking at one particular pedigree. Nevertheless, their records sometimes include lineages of many families. Visit www.one-name.org to find out if a one-name study has been established for any of the surnames on your tree. For example, the Izzard surname is listed, so if you suspect you have a connection to Eddie Izzard, you can visit the site, click on the link and learn more about the origins of the surname and its derivatives, as well as how often it appears in historical documents through time.

The website provides a useful profile for some of the registered One-Name Studies, including their aims and the data that has been
gathered so far, along with contact details for the Guild member who posted the information. You can contact that member if you have a specific question you would like to ask about their findings. The Guild supports projects designed for experienced researchers, so if a surname you are interested in is not registered with the Guild, it is wise to research your own family tree first and then build up a portfolio of information about that particular name before registering the surname and starting a study. There are guidelines about how to begin a one-name study on the website.